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at Rothesay (View all jobs)

UK

‘Rothesay’ is a UK insurance company purpose built to protect pensions. We are the largest specialist pension insurer in the UK, managing over £60bn of assets and securing pensions for over 800,000 people. We secure pensions for over 170 pension schemes and insurers including British Airways, Post Office, ASDA, National Grid and Aegon.

At Rothesay, we are striving to transform our industry. We believe deeply in creating real security for the future and our leadership in finding new and better ways to do that is the key to our success. To do that, we need the very brightest original thinkers to bring creativity as well as rigour. Rothesay is a rewarding place to work, where quality people can thrive and prosper. We pride ourselves on the connections our people build, many of whom have been with us for over ten years.

 

Job title: Junior HR Administrator

Reports to: HR Manager

Job Responsibilities:

We are looking for a hardworking Junior HR Administrator to join a small in-house HR team of 7 people. As our Junior HR Administrator you will be responsible for performing a variety of administrative tasks. You will support the HR department in duties such as updating HR databases, preparing new hire contracts, supporting the HR Manager and team, and responding to our people requests.

Our Junior HR Administrator requires excellent organisational skills and the ability to handle sensitive information confidentially. If you are passionate about HR, and want to help deliver a great service in a demanding environment, this position is for you.

Ultimately, you will gain HR experience in a fast-paced work environment and make a vital contribution to ensure our HR service continues to develop and meet the changing needs of Rothesay.

Core Duties / Responsibilities

HR Operations

  • Act as the first point of contact for all employees and manage the Rothesay HR email inbox
    • Process employees’ administration requests and provide relevant information as required, eg benefit enrolment, completing reference requests.
  • Support and continuously improve all administration tasks that support the employee life cycle eg.
    • our new hire on-boarding processes:
    • Preparation of contracts
    • Collation of new hire employee data
    • Management of background checking process with third parties
    • Ensuring all general on-boarding tasks are completed by task owners by Day 1 (IT setup, security checks etc.)
    • Our leaver process
  • Maintain employee records (soft copies) and maintain an excellent electronic filing system that is compliant with data protection legislation.
  • Ensure HR databases are up to date, accurate and complies with legislation
  • Support monthly payroll process and monthly benefits management
  • Proactively look to improve processes within the HR team
  • Manage a varied and changing workload
  • Assist with coordination of HR projects 

Development Operations

  • Provide administration assistance to our Development events to include trainer liaison and logistics, internal marketing to employees and attendee joining instructions.
  • Provide administration assistant coverage for HR Manager and HR Team

 

Internal Communications Operations

  • Provide support as required to support the internal communications infrastructure and comm’s plan.

This will suit someone who is keen to support a small HR team and the full breadth of HR Services, specifically including HR operations, resourcing and development.  The ideal candidate will be highly organised, and have the ability to work in a fast paced environment. You must have excellent communication skills and attention to detail. You will also have the ability to multi-task and prioritise, with excellent knowledge of Microsoft packages.

Essential

  • PC literacy and experience with MS Office applications – particular requirement for good excel skills
  • Excellent organisational and time-management skills
  • Teamwork skills
  • Strong administration skills ensuring tasks are actioned quickly and to a high quality, ensuring nothing gets overlooked.
  • High level of confidentiality and discretion.
  • Excellent interpersonal and customer-facing skills
  • The flexibility and willingness to learn
  • The confidence and ability to effectively communicate to all levels of staff including executive members – both written and verbal
  • The ability to work accurately, with attention to detail
  • Drive and a commitment to provide a quality HR service

Key Skills

  • Dedication to role – Motivated to provide an effective support service across all facets of role
  • Team Player – Demonstrates evidence of being a strong team player, collaborates well with others and encourages other admin team members
  • Communication – Ability to communicate what is relevant and important in a clear, constructive and concise manner
  • Organised – Ability to work under pressure and prioritise workload in a fast paced environment. Ability to work autonomously with limited supervision
  • Creative and innovative – Looks for ways to improve current processes and help develop creative solutions that have practical value for the admin team
  • Judgement and Problem Solving – Proactive, sees the big picture and willing to be flexible to solve issues as they arise

 

Disclaimer This position description is intended to describe the duties most frequently performed by an individual in this position. It is not intended to be a complete list of assigned duties, but to describe a position level.  The role shall be performed within a professional office environment. Rothesay Life has health and safety polices that are available for all workers upon request.  There are no specific health risks associated with the role.

 

Inclusion

Rothesay actively promotes diversity and inclusivity. We know that our success depends on our people and that by nurturing a culture that values difference, we create a stronger, more dynamic business. We welcome applications from all qualified candidates, regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability or age.

ΛPPLY

About Rothesay

Rothesay is a UK insurance company purpose built to protect pensions. We are the largest specialist pension insurer in the UK, managing over £50bn of assets and securing pensions for over 800,000 people. We secure pensions for over 170 pension schemes and insurers including British Airways, Post Office, ASDA, National Grid and Aegon.

At Rothesay, we are striving to transform our industry. We believe deeply in creating real security for the future and our leadership in finding new and better ways to do that is the key to our success. To do that, we need the very brightest original thinkers to bring creativity as well as rigour. Rothesay is a rewarding place to work, where quality people can thrive and prosper. We pride ourselves on the connections our people build, many of whom have been with us for over ten years.